5 Apps to Work Collaboratively and Save Time

Desrine Thomas
Sep 22
2 min read

Working together as a team can be rewarding—but without the right tools, it can also feel overwhelming. Whether you’re on a Digital Media course or part of a workplace project, using collaborative apps can make communication smoother, help with organisation, and save valuable time.

Here are five tried-and-tested apps that make teamwork easier:

1. Trello Visual Task Management

Trello is a popular project-management tool that uses boards, lists, and cards. Teams can assign tasks, set deadlines, attach files, and track progress visually. It’s perfect for planning digital media projects such as storyboards, video production, or coursework deadlines.

Why it helps:

Keeps everyone updated in one place
Easy drag-and-drop interface
Works on desktop and mobile

2. Slack Team Communication Made Simple

Slack is a communication app that brings teamwork out of cluttered email inboxes. It allows instant messaging, group chats, file sharing, and even integration with other apps like Google Drive and Trello.

Why it helps:

Real-time collaboration
Organise conversations by project or topic
Quick sharing of documents and feedback

3. Google Workspace (Docs, Sheets, Drive) – Collaborative Editing

Google Workspace (free with a Google account) allows teams to create, edit, and share documents, spreadsheets, and presentations in real time. Files are stored in Google Drive, so everyone always has the latest version.

Why it helps:

Multiple people can edit at once
Automatic saving prevents lost work
Cloud storage makes files accessible anywhere

4. Microsoft Teams All-in-One Collaboration

Microsoft Teams is a powerful platform for online collaboration. It combines video meetings, chat, file sharing, and integration with Microsoft 365 apps. Many colleges and workplaces already use it.

Why it helps:

Easy scheduling of meetings
Central hub for documents and discussions
Works well for remote or hybrid teamwork

5. Asana Organise and Track Workflows

Asana is designed to help teams plan, organise, and monitor their projects. With to-do lists, project timelines, and progress tracking, it keeps everyone accountable and ensures deadlines aren’t missed.

Why it helps: